01
A limit for the company
Every account has a monthly credit limit, £500 to start with. It counts rides not yet invoiced and any invoice not yet paid. Ask us and we'll look at raising it. Paying by card, nothing is owed, so it doesn't come into it.
Business accounts · Glasgow first
Staff rides. One invoice.
Your team books as they always do and chooses Work. Every work ride goes on the company's account, and you choose how it's paid: one itemised invoice collected by Direct Debit, or a company card charged for each trip. No receipts to chase, no expenses to claim.
The account, per month
£45
One flat fee, however many staff you add. It covers the account itself: the limits and rules, the portal, and one itemised invoice collected by Direct Debit. It's billed on your invoice, or charged to the company card on the 1st if that's how you pay, once for each calendar month the account is active.
- Rides at the usual fares. Fixed or metered, the same as anyone pays. No surge, no business mark-up.
- Nothing taken up front. Each invoice is collected a few working days after it's issued. With a company card, each ride is charged as it's taken.
How it works
Five steps. Then they ride.
- 01
Open the account
Confirm your mobile number, then tell us the company's name, billing email and address. You're its owner.
- 02
Choose how you pay
One Direct Debit for an itemised invoice each period, or a company card charged for each trip. Either is set up on a secure page in a couple of minutes, and is the company's own, separate from anyone's personal payments.
- 03
We check your account
Usually within one working day, and we email you when it's approved. Work rides can be booked from then; you can invite your staff and set your rules while you wait.
- 04
Invite your staff
By mobile number, each with a monthly limit if you want one. Nobody is added until they accept, and an invite lasts 14 days.
- 05
They choose Work
When a ride is for work they pick Work as they book, in the app or right here. It goes on the company's account; they pay nothing.
Billing
By invoice, or by card.
One invoice each period, collected by Direct Debit, or a company card charged for each trip. Invoices are monthly by default, or weekly if you'd rather keep the sums small. You choose at sign-up and can switch later.
- Every ride, itemised. The date, who rode, from and to, the reason and cost code, and the fare, with a total for each person.
- Monthly or weekly. A monthly invoice is made on the 1st for the month before; a weekly one each Monday for the week before.
- Emailed, then collected. It goes to your billing email as a PDF, and the Direct Debit is taken a few working days later. Every invoice stays in the portal to download.
- The account fee is a line of its own. £45 for each calendar month the account is active, on the monthly invoice (with weekly invoices, on the first of the month).
- A statement of rides. It lists what each ride cost; no VAT is added to it.
- If a collection fails, we try once more. If that fails too, the account is paused until the invoice is paid, and reopens as soon as it is.
- Or a company card, trip by trip. Save the company's own card on Stripe's secure page. The estimate is held when a ride is booked and the final fare, with any tip, is taken when it ends. You still get the itemised document each period for your books, with every ride marked as paid and nothing to collect.
- If the card is declined, the booking is refused there and then, and the account's owner and admins are told. Your member of staff can still pay another way.
The controls
Your account. Your rules.
02
A limit for each person
Give anyone their own monthly limit, or none. A ride that would take them over it is refused before it's booked, with the reason.
03
The hours you allow
Keep work rides to certain days and times, such as Monday to Friday, 18:00 to 07:00, for late shifts. Leave it open and any time is fine.
04
A reason, and a cost code
Ask why each ride was taken, or insist on it, and give staff your own cost codes to pick from. Both are on the invoice, ride by ride.
05
Who runs it
One owner, as many admins as you like to manage staff, limits and invoices, and members who book. Remove someone and they're off the account at once.
06
Every work ride, as it happens
See each ride in the portal: when, who, from, to, the fare and the reason. Filter by person, date or cost code, and export it as a CSV.
For your staff
Work is work. The rest is theirs.
- You only see work rides. A ride is the company's when someone chooses Work as they book. Anything else they book never reaches your account or your invoice.
- Their own ways to pay keep working. Card, cash, balance and Ride Tab are all still there for their own rides, in the same app.
- Told why, before they travel. If a work ride is over a limit or outside your hours, the booking is refused there and then, with the reason, and they can pay another way.
- The driver keeps every fare. Let Rides takes no commission on a work ride either.
One account. Everyone home.
Open it in a few minutes. Invite your team today.